MicrosoftSharePoint

SharePoint EDMS

Keep every document in one secure place, with versions, approvals and e-signatures, so people stop emailing files around.

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SharePoint EDMS, what the product delivers

Highlights

Document storage Version control Search capabilities Document versioning and collaboration

Sound familiar?

  • Files live on laptops, shared drives and email, and nobody knows which version is final
  • Approvals are chased by email and signatures are collected on paper
  • Finding a document means asking around
  • You cannot show who changed or approved what

Key Features

Simplify document handling and boost productivity with SharePoint DMS

Features

Centralised Repository

Store all your documents in one secure location accessible to your entire team

Approval & Signing

Integration to applications such as adobe sign and approvals app allows for ease of authorization and signoffs through electronic signatures

SharePoint Metadata & Content Types

Allows users to tag documents and records for easy retrieval. 

Workflows

Streamline and automate a wide variety of business processes. 

Version control

Keep track of changes in your documents. 

What a document management project costs

Clear ranges so you can plan a budget before the first call. Pick the tier closest to your situation.

Essential

One department or one document type, standard configuration.

$5,000 to $12,000

one-time project

Get a fixed quote
Best fit for most organizations

Standard

Several departments, workflows, approvals and migration.

$25,000 to $45,000

one-time project

Get a fixed quote

Enterprise

Organization-wide records management, retention and integrations.

From $65,000

one-time project

Talk to an expert
  • A range becomes a fixed price after a short scoping call. What moves a price: users and departments, data to migrate, integrations, and how much is configured versus built.
  • Optional annual support and managed governance starts at 18% of the project value per year (minimum $1,800). Changes after go-live are $85 per hour, or a prepaid 20-hour block for $1,600.
  • Prices exclude VAT (16% in Kenya) and withholding tax.

Not sure which fits? Tell us your team size and what you use today and we will point you to the right option.

Questions we hear most

What is an electronic document management system?

It is a central, secure place to store, find, approve and track documents, with versions, permissions and an audit trail.

Can documents be signed electronically?

Yes. Approvals and signing can be connected to tools such as Adobe Sign and the Microsoft Approvals app.

How do people find documents?

Documents are tagged with metadata and content types, so they can be found by search and filters.

Does it keep earlier versions?

Yes. Version control tracks every change to a document.

More solutions you may need

Governance & Workflow

Memo Management & Approvals (Smart Memo)

Draft, route, approve and sign memos, requests and decisions in one place. Every action has an owner, a timestamp and a trail, and approvers can act from a phone.

Governance & Workflow

Policy Management & Staff Attestation

Draft, approve and publish policies, then collect staff attestation that they have read them, with chasers and a report you can hand an auditor.

Documents & Collaboration

SharePoint Intranet

A company intranet your staff will open every day: news, policies, forms, leave requests and onboarding in one place.

Interested in SharePoint EDMS?

Let's explore how it can work for your organization.

Talk to an Expert